I mentioned in a previous post about delegating tasks to stay organized, but I wanted to expand on the concept because I feel that delegation is an under-used and under-valued tool in business. Part of the reason people don’t delegate is because they believe that they can take on everything themselves. This often leads to being over-worked, and that can lead to making mistakes and missing deadlines.
In addition, one reason new business leaders fail to delegate is because they feel that doing so will be a burden to others. If you’re in a leadership position, her’s a news flash: it’s your job to assign work to your subordinates. You’re in your role for a reason, so use the tools at your disposal to get the job done.
Communicate, Then Delegate
Now, before you delegate anything, you need to communicate. This means reaching out to understand the workload of the person or team to which you need to delegate. No one likes surprises in business, and suddenly getting hit with a massive amount of work when you’re already under pressure is not fun at all. Make sure you’re delegating responsibly by ensuring that you’re distributing the workload in a fair and reasonable manner. You should also have an open-door policy regarding workloads so that your subordinates feel comfortable coming to you if they are having a hard time getting everything done.
Delegating Tasks in Your Own Life
Piggybacking off of my previous post on organization, you need to recognize the value of delegating tasks to yourself. This means assigning various tasks to yourself and setting deadlines. For example, you know that you have three tasks to complete by next week, so you delegate specific tasks to be completed by specific days in order to meet the overall deadline. In doing this, consider how important each task is and how long each is expected to take. This will keep you from putting too much pressure on yourself and will help you to stay organized in your work.
Delegation Isn’t Just for Subordinates
One thing that I’ve noticed in business is that many leaders believe that delegation is only for subordinates, but the truth is that it is for colleagues as well. At the Chalak Mitra Group of Companies, myself and the other six partners work as a team, so if one person is in need of help, he is free to reach out and delegate responsibility to someone else. This is not taken as a sign of disrespect, but instead, it is embraced because we are all in this together. We all want to succeed for our employees, their families, and our investors, so we make sure that tasks get completed together.
Get to Know the Tasks Yourself
Finally, anyone who claims to be responsible at delegation needs to know what they are delegating. This is to say you need to know the task you’re assigning so that you understand what you’re calling upon someone else to do. I’m not saying that you need to become an expert on the subject, but you need to at least understand what the task entails. I’ve found that this also shows leadership in that I’m not expecting my employees to do something I won’t do. All of the partners at the Chalak Mitra Group are more than happy to get involved, even at the restaurant level, in order to make our company the best that it can be.
If you don’t have any experience in delegation, I recommend that you embrace this powerful tool. I can guarantee you that it will make your life and your business better in the end.